Franklin County Quilter's Guild
Executive Board Meeting Minutes
August 22, 2006
Present: Sharon Perry; Bonnie Evans; Rose Rixon; Deb Dusablon; Shireen Melton; Gail Darling; Marilynn Jessiman; Susie Perry; Nancy Orcutt; Diane Forey; Beth Fancher; Mary Ellen Therrien; Alyce Bushey; Denise Chase; Sally McIntyre.
Absent: Lorraine Pike; Quiche Perry; Joyce Koss.
GOOD NEWS
Sharon Perry is considering staying on as president another year after this one, if the guild reelects her!
Binders should be given to each office holder by predecessor.
Charity quilt will be done for the annual Quilt Show.
Official notepaper with logo presented for secretary's official use.
Board Members' duties reviewed.
"Guidelines For Group Quilts & Projects” for raffle, charity or other projects handed out.
TREASURER
Proposed and actual budget reviewed; Sharon Perry cautioned the figures were not exact since the guild did not have a detailed breakout for each check written. Deb Dusablon will include a detailed breakout of expenditures for future reference.
PROGRAM CHAIR
Shireen Melton agreed to stay another year as Program Chair. She stated the need to plan ahead to get "big names" as guest speakers. The sum of $2,000.00 was approved to defray the cost for guest speakers. Shireen handed out a list of items donated for prizes.
Tentative monthly programs for the year were reviewed.
PROJECT COORDINATORS
Marilynn Jessiman and Gail Darling have chosen a Vermont theme for the Block of the Month (BOM). They will also provide instructions for a mystery quilt using each month's BOM instructions. When finished it will be 65” square. The center medallion would be “our sugar house" using Susan Bruce's pattern.
Marilynn and Gail also proposed a challenge quilt using the "Vermont Star" from the 1800s as the basic construction unit. The "Vermont Star" is a paper-pieced block. Paper-piecing instructions will be provided at October program.
MEMBERSHIP CHAIR
Susie Perry has the most recent list of guild members to use for the start of this membership year. Returning guild members will be asked to review the information we have on record.
QUILT SHOW CHAIR
Sharon Perry passed along information about the planning for the Quilt Show. Lorraine Pike has indicated that she will delegate some of the
duties associated with the annual guild quilt show. She will have sign-up sheets at the September meeting.
Shireen Melton is working to have a sewing machine donated for the show.
CHARITY QUILT
Mary Ellen Therrien presented two patterns for members to vote on; she'll have the choices available for the vote in September. Discussion was held emphasizing accuracy in constructing quilt blocks.
RONALD McDONALD
Denise Chase has fabric and is putting kits together with different
patterns and fabrics. Marie Baron, of Cottonwood Quilts, donated a bolt of white Kona Cotton fabric to the guild. Request was made for good juvenile fabrics. Quilts measuring 36" for preemies are welcomed.
HOME HEALTH
Alyce Bushey is all set.
PURPLE HEART QUILTS
Sally McIntyre has already given out one quilt. There are 11 quilts done. The quilts are given to Franklin & Grand Isle County soldiers receiving Purple Heart medals, or their families if awarded posthumously.
STATE GUILD REPRESENTATIVE
Sharon Perry reported meeting dates are 3rd Saturday of October and May; the next two meetings are October 21st and May 19th.
SEPTEMBER 30th BREAST CANCER QUILTING MARATHON
Bonnie Evans is putting together kits for group sewing at the Northwestern Medical Center hospital conference room. Quilts will given to a breast cancer survivor. Each person sewing a quilt is asked to write name of recipient so there will not be duplication.
DECEMBER MEETING
The board discussed moving the December meeting to Wednesday, December 6th. Motion made by Bonnie Evans to move the meeting; seconded by Beth Fancher. Motion passed unanimously.
TAX EXEMPT STATUS
Sharon Perry discussed securing tax-exempt status for the guild now that the guild is generating more revenue with yearly activities and making more purchases. Shireen Melton reported more donations would be made to the guild if we acquire a tax exempt number.
OCTOBER QUILTING BEE
We're looking for a host. Weekend of October 21st is not available since it would conflict with the Green Mountain Quilters Guild meeting.
LETTER FOR NEW MEMBERS
Sharon is preparing a welcoming letter for new members. It would contain pertinent information about the guild and explain functions such as “block of the month”, etc.
NEWSLETTER
Sharon Perry is putting together the Fall newsletter due to go out next month.
SEPTEMBER MEETING will be an ice cream social. Board members signed up to bring various “trimmings” or condiments.
MOVE TO ADJOURN Motion made by Gail Darling, seconded by Beth Fancher.
Respectfully submitted,
Rose Rixon, Secretary